Our Certification teams are consistently carrying heavy workloads and because of this, you can expect delays with your application(s). To help us process your application smoother, please plan ahead, get applications in early, ensure that your applications are on the current (not outdated) forms, and that they’re complete with all appropriate information.
All air operations must hold an air operator certificate under the:
The assessment process takes time. How long depends on the complexity of your operation and the accuracy of the information you provide. Make sure your application form and documents are complete because we’ll only start our assessment once they are.
It’s useful to contact us before submitting your application, so we can discuss your proposed operation and the application and assessment process. Early engagement also helps us to plan and schedule the assessment.
Read the advisory circulars for your type of operation before you fill in the application.
1. Use 24119-01ISSUE to apply
Email us your completed application for issue and documents to certification@caa.govt.nz
You have to submit your application at least 90 days before the proposed start date of your operation, but our assessment can take longer.
You must also pay for an initial 4 hours at the CAA standard hourly rate. We’ll email you invoices during and at the end of the assessment for CAA’s additional hours taken.
2. Documents required for your type of operation
You must also email us the documents below (if required for your type of operation) with your application for issue.
If your operation is a registered company, incorporated society, or limited partnership
Companies Office certificate of incorporation
Types of operation
Senior persons (fit and proper person (FPP) requirements) ⓘ
See the table below about which FPP form to use and the information required. Note: The government agency reports can take 8 weeks or more to get.
Also check your proposed senior persons meet the qualifications and experience requirements of Part 119 Appendix A airline air operator or Appendix B general aviation air operator.
| FPP form to use | Information required |
|---|---|
|
24FPP questionnaire must be completed by a senior person:
|
|
| 24FPPDEC declaration is completed by a senior person if their last FPP questionnaire is dated less than 5 years ago and their FPP questionnaire information and required information hasn’t changed ⓘ |
|
Maintenance programme
Also see the Part 91 maintenance programme template [DOC 111 KB] in our forms section of the website.
Security programme
If applicable:
Exemptions
If you require an exemption to operate, you may need to have this granted before we can issue your air operator certificate. Email us completed 24011-02 [DOCX 207 KB] Section 37 petition for exemption.
Exposition
This can be one document with sections or several manuals, which sets out your operating instructions, procedures, system for safety management, and other information to comply with:
Rule checklists
| All operators |
|
| Part 108 only |
|
| Parts 121 and 125 operators only |
|
| Part 135 operators only |
|
It's important to keep your rule checklists up-to-date to support your renewal and amendment applications.
Other rules specific to your type of operation
3. Prepare for a site inspection
Make sure your documents are available and up-to-date and senior persons are available to be interviewed. Your senior persons must fully understand the functions and duties of their role and your organisation’s exposition.
1. Use 24119-01RENEWAL to apply
Email us your completed application for renewal and documents to certification@caa.govt.nz
You have to submit your renewal application at least 60 days before the expiry date on your current certificate, or any expiry date in your operations specifications, whichever date is the earliest, but our assessment can take longer.
No payment is required at the time you apply. We’ll email you invoices during and at the end of the assessment for CAA’s hours taken at the CAA standard hourly rate.
2. Documents required for your type of operation
You must also email us the documents below (if required for your type of operation) with your application for renewal. Some of the documents are only required if you propose amendments.
If your operation is a registered company, incorporated society, or limited partnership and the legal name has changed
Companies Office certificate of incorporation
Types of operation
Senior persons (fit and proper person (FPP) requirements) ⓘ
See the tables below about which FPP form to use and the information required. Note: The government agency reports can take 8 weeks or more to get.
Also check your proposed senior persons meet the qualifications and experience requirements of Part 119 Appendix A airline air operator or Appendix B general aviation air operator.
|
24FPP questionnaire must be completed by a senior person: |
Information required |
|
|
| 24FPPDEC declaration is completed by a senior person if their last FPP questionnaire is dated less than 5 years ago and their FPP questionnaire information and required information hasn’t changed, AND either: ⓘ | Information required |
|
N/A |
|
|
Maintenance programme
Also see the Part 91 maintenance programme template in our forms section of the website.
Security programme
If applicable:
Highlight or Track Change proposed amendments in both.
Exemptions
If you still need the exemption you currently hold, you must petition for this again even if an expiry date is not specified on your current certificate. If you require a new exemption to operate, you may need to have this granted before we can renew your certificate. To make a petition, use 24011-02 [DOCX 207 KB] Section 37 petition for exemption.
Exposition
Your proposed exposition. Highlight or Track Change proposed amendments.
Note:
Rule checklists
| All operators |
|
| Part 108 only |
|
| Parts 121 and 125 operators only |
|
| Part 135 operators only |
|
It’s important to keep your rule checklists up-to-date to support your renewal and amendment applications.
Other rules specific to your type of operation
3. Prepare for a site inspection
Make sure your documents are available and up-to-date and senior persons are available to be interviewed. Your senior persons must fully understand the functions and duties of their role and your organisation’s exposition.
1. Use 24119-01AMENDMENT to apply
Email us your completed application for amendment and documents to certification@caa.govt.nz
You’ll need to do so well before the proposed amendment is to apply.
If your certificate is due to expire, consider including the amendment details in your renewal application, instead of completing the amendment application form.
No payment is required at the time you apply. We’ll invoice you during and at the end of the assessment for CAA’s hours taken at the CAA standard hourly rate.
2. Documents required for your type of operation
You must also email us the documents below for proposed amendments (if required for your type of operation) with your completed application for amendment.
If your operation is a registered company, incorporated society, or limited partnership and the legal name has changed
Companies Office certificate of incorporation
Types of operation
Senior persons (fit and proper person (FPP) requirements) ⓘ
See the tables below about which FPP form to use and the information required. Note: The government agency reports can take 8 weeks or more to get.
Also check your proposed senior persons meet the qualifications and experience requirements of Part 119 Appendix A airline air operator or Appendix B general aviation air operator.
| 24FPP questionnaire must be completed by a proposed senior person: | Information required |
|
|
| 24FPPDEC declaration is completed by a proposed senior person if their last FPP questionnaire is dated less than 5 years ago, and the FPP questionnaire information and required information hasn’t changed, AND either: ⓘ | Information required |
|
N/A |
|
|
Maintenance programme
Also see the Part 91 maintenance programme template [DOC 111 KB] in our forms section of the website.
Security programme
If applicable under Part 108:
Security programme (highlight or Track Change proposed amendments)
Exemptions
If you require an exemption to operate, either one held that expires before your certificate expires or a new exemption, email us completed 24011-02 [DOCX 207 KB] Section 37 petition for exemption.
Exposition
Sections amended (if one document) and highlight or Track Change proposed amendments, or
Documents amended (if separate documents). Highlight or Track Change proposed amendments.
Note:
Other rules specific to your type of operation
3. We may require a site inspection
Depending on your proposed amendments, we may require a site inspection.
Make sure your documents are available and up-to-date, and if there are proposed amendments to senior persons, make sure they are available to be interviewed. Your senior persons must fully understand the functions and duties of their role and your organisation’s exposition.
If you have any questions about this topic, use our contact form, or email certification@caa.govt.nz
